UNIBOARD SUPPLIER CODE OF CONDUCT
As reflected in the UNIBOARD Code of Business Conduct, UNIBOARD is committed to high standards of integrity and sustainability. UNIBOARD has a zero tolerance policy when it comes to unethical business behavior, such as bribery, corruption and forced labour. We expect all of our suppliers to adhere to similar standards and to conduct their business ethically. As a supplier, you must comply with all applicable laws and regulations, the requirements set out in this UNIBOARD Supplier Code of Conduct and your contractual obligations to us. This UNIBOARD Supplier Code of Conduct defines the main principles underlying your business activities as one of our suppliers.
As a supplier to UNIBOARD, you shall
− Respect the personal dignity, privacy and rights of each individual;
− Refuse to make any person work against his or her will; and
− Prohibit behavior including gestures, language and physical contact, that is sexual, coercive, threatening, abusive or exploitative.
Fair Labour Conditions
You shall ensure fair labour conditions. In particular, you will
− Refrain from employment discrimination based on gender, age, ethnicity, nationality, religion, disability,
union membership, political affiliation or sexual orientation;
− Respect the rights of employees to freely associate and bargain collectively;
− Not tolerate or use child labour in any stage of your activities other than in accordance with all applicable laws and regulations; − Not use any forced labour, including but not limited to involuntary prison labour, victims of slavery and human trafficking and allow
all employees the choice to leave their employment freely upon reasonable notice; − Compensate employees fairly and follow local wage regulations and / or collective agreements, and where these do not exist,
compensate employees so at the minimum they can meet their basic needs; − Ensure that working hours, including overtime, do not exceed applicable legal requirements, and where such requirements do not exist,
we recommend that working hours not exceed sixty hours per week including overtime; and − Ensure that employees are allowed at least one uninterrupted day off per week.
Health, safety and environmental management
You shall provide a safe and healthy workplace for all of your employees and shall conduct your business in an environmentally sustainable way. In particular, you will
− Formally appoint a competent person to manage health, safety and environmental programs and improvements;
− Establish appropriate organizational structures and procedures for the effective management of health, safety and environmental risks; and
− Ensure that all workers are sufficiently aware of these risks and appropriately trained on the implementation of control measures.
Material Compliance and Conflict Minerals
At UNIBOARD, we are determined to comply with regulatory and customer requirements regarding the prohibition
and restriction of substances, including hazardous substances and conflict minerals. Therefore, suppliers shall ensure that the goods provided to UNIBOARD are in compliance with requirements covered under the scope of all relevant regulations. In particular, you will
− Declare to UNIBOARD substances which are listed as “conflict minerals” in the Organisation for Economic Co- operation and Development (OECD)
Due Diligence Guidance for Responsible Supply Chains of Minerals from Conflict-Affected and High-Risk Areas and contained in the goods you supply to UNIBOARD;
− Implement a policy regarding conflict minerals and exercise due diligence to investigate the source of these minerals; and
− Respond in a timely manner to UNIBOARD’s requests for evidence of your compliance with these requirements.
You shall conduct your business in an ethical manner. In particular, you will
− Refrain from any and all forms of corruption, extortion and bribery, and specifically ensure that payments, gifts or other commitments to customers
(including UNIBOARD employees), government officials and any other party are in compliance with applicable anti-bribery laws;
− Adhere to anti-trust and other competition laws;
− Disclose to UNIBOARD information regarding potential conflicts of interest relating to your activities as a UNIBOARD supplier,
including disclosure of any financial interest an UNIBOARD employee may hold in your business;
− Protect all confidential information provided by UNIBOARD and our respective business partners;
− Respect intellectual property of others, including UNIBOARD;
− Adhere to international trade regulations and export control regulations; and
- Ensure that no business is conducted with any person or entity from any of the jurisdictions listed on the
regulations regarding sanctions of the United Nations Act, under any of Canada`s laws and regulations thereto or
with any other persons or entities as prohibited by applicable law
You shall conduct your business in a secure manner. In particular, you will
− Implement reasonable measures for minimizing exposure of UNIBOARD to security threats such as terrorism, crime, pandemics and natural disasters; and
− When visiting or working at UNIBOARD locations, abide by UNIBOARD’s security procedures and report any security concerns to the appropriate UNIBOARD channels.
Procurement by Supplier
You shall procure goods and services in a responsible manner. In particular, you will
− Select your own tier one suppliers providing goods or services directly or indirectly to UNIBOARD based on them agreeing
to adhere to standards comparable to those set forth in this UNIBOARD Supplier Code of Conduct; and
− When working at UNIBOARD locations, only subcontract work with prior consent from UNIBOARD.
Inspections and Corrective Actions
In order to ensure and demonstrate compliance with the UNIBOARD Supplier Code of Conduct, you shall keep record of all relevant documentation, and provide to us supporting documentation upon request. To verify your compliance, we reserve the right to audit and inspect your operations and facilities, at our own cost and upon reasonable notice, with or without support of a third party. If the results of such an audit or inspection cause us to be of the opinion that you do not comply with this UNIBOARD Supplier Code of Conduct, you shall take necessary corrective actions in a timely manner, as directed by us. If you fail to comply with this UNIBOARD Supplier Code of Conduct, then we may take action against you, including suspending or terminating your activities as one of our suppliers.
Access to Remedy
In the context of our business relationship, if you or your employees believe that the terms of this UNIBOARD Supplier Code of Conduct are not adhered to, or that UNIBOARD is not acting in accordance with its own Uniboard Code of Business Conduct, then we encourage you to raise your concerns.